FAIRVIEW HEIGHTS KHOURY LEAGUE, INC.
FAIRVIEW HEIGHTS, ILLINOIS
CONSTITUTION AND BY-LAWS
(Revised December, 2005)
ARTICLE I NAME:
SECTION I The name of this organization shall be the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC., a not for profit corporation in the State of Illinois, and a local unit affiliated with the George Khoury Association of Baseball Leagues, Inc.
ARTICLE II OBJECTIVES:
SECTION I The objectives of the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC. (hereinafter referred to as “The League”) shall be as follows:
A. The league shall promote the game of Amateur Baseball and other sports throughout the area in which the Said League will operate.
B. The League shall be a non-profit, non-sectarian organization, civic in its nature and intent, and shall work for the benefit, amusement, education, and enjoyment of Amateur Baseball and other sports.
C. The League shall, through proper supervision and example, instill the ideals of good sportsmanship, fair play, honesty, loyalty, and courage in the youth of today so they may become better citizens tomorrow.
D. The League shall provide supervised athletic activities and shall assist in all ways to alleviate the problem of Juvenile Delinquency.
SECTION II LEGISLATIVE OR POLITICAL ACTIVITIES. No substantial part of the activities of the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC. shall be the carrying on of propaganda or otherwise attempting to influence legislation and the organization shall not participate in or intervene in (including the publishing or distribution of statement) any political campaign on behalf of any candidate for public office.
ARTICLE III MEMBERSHIP:
SECTION I Any adult person interested in the objectives, purpose, and aims of the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC. and willing to uphold its policies and subscribe to its Constitution and Bylaws may become a member.
SECTION II Any person who has children playing in the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC., and has paid all required registration fees and assessments, may become a member of the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC.
SECTION III It shall be the duty of all members to support the organization by attending meetings and participating in its activities and functions.
ARTICLE IV EXECUTIVE BOARD:
SECTION I The Executive Board shall be the principle governing body within the organization, whose chief duties are to formulate policy and oversee the conduct of all business and activities. This Board shall be composed of nine (9) elected members, including the President, Vice-President, Secretary, Treasurer, three (3) Trustees, and two (2) additional members elected at-large from the membership. These Executive Board members shall be elected to serve for a term of one (1) year as specified in the bylaws with the exception of the Trustees who are elected for a term of three (3) years (except as provided in Article V, Section IV, paragraph F). All officers, trustees, and Board members are eligible for re-election at the end of their respective terms.
SECTION II EXECUTIVE BOARD MEETINGS. An Executive Board Meeting shall consist of a minimum of six (6) Executive Board Members, to include the President. Minutes of each Executive Board meeting shall be recorded and reported at the next regular meeting of the membership.
SECTION III The Executive Board shall have authority to approve of all expenditures including the purchase of equipment and supplies.
SECTION IV Board members are required to attend regularly scheduled Executive Board meetings. Any Board member that misses 3 consecutive regularly scheduled meetings and hasn’t provided an acceptable excuse for absence may be removed from the board by a majority vote.
SECTION V Any person who is interested in Khoury League sports and complies with ARTICLE III, SECTION I & II is eligible to be elected to the Executive Board.
ARTICLE V OFFICERS
SECTION I The elected officers of the organization shall be:
A. President (1 year term)
B. Vice-President (1 year term)
C. Secretary (1 year term)
D. Treasurer (1 year term)
E. Executive Board Trustees (3) (3 year term)
F. At-Large Board Members (2) (1 year term)
SECTION II The appointive officials of the organization shall be:
A. Baseball Commissioner
B. Softball Commissioner
C. Tee-Ball Commissioner
E. Equipment Manager
F. Grounds Manager
G. Facilities Manager
H. Concession Stand Manager
SECTION III QUALIFICATIONS: No person shall be an officer who shall not have attained the age of eighteen (18) years, and been one year a citizen of the United States.
SECTION IV ELECTION OF OFFICERS:
A. The election of officers shall be conducted at the October Membership meeting each year.
B. A Nomination Committee shall be appointed to select a minimum of one nominee for each office and place these names in nomination at the September monthly membership meeting.
C. Additional nominations shall be in order from the floor until nominations are closed by vote immediately prior to balloting for each office.
D. The election of all officers shall be by ballot with the nominee receiving the largest number of votes being elected.
E. The newly-elected officers shall be installed prior to adjournment of the October monthly membership meeting.
F. All officers except Executive Board Trustees are elected for a term of one (1) year, and may be re-elected. In order to provide stability and continuity Executive Board Trustees shall be elected for a term of three (3) years, and may be re-elected. During the first effective year of these bylaws, one Trustee will be elected for a three year term, one for a two year term, and one Trustee will be elected for one year only. As these initial terms expire the Trusteeships shall be elected for three year terms. In this way, only one Trusteeship will be up for election in any given year, following the initial election.
G. Other officers and committees may be appointed as the need is determined by the Executive Board.
H. Any vacancies arising between elections shall be filled for the unexpired term by appointment by the President and unanimous consent of the Executive Board.
I. The Secretary shall submit the names of the newly elected officers to the George Khoury Association of Baseball Leagues, Inc., following the meeting for election of officers, so as to allow the list of officers to reach that office no later than January 1st of the following year.
ARTICLE VI DUTIES OF OFFICERS
SECTION I PRESIDENT: The duties of the President are: To preside at all regular, special, and Executive Board meetings; to enforce the observance of the Constitution and Bylaws; to decide all questions of order, to offer for consideration and vote all motions properly made; to call special meetings; and to perform such other duties as the office may require. The person may make no motions. The person shall be an ex officio member of all committees. The President shall also be responsible that the official Khoury League rules are followed as set forth by the George Khoury Association of Baseball Leagues, Inc. The President shall effect all relations with the George Khoury Association of Khoury Leagues, Inc.
SECTION II VICE PRESIDENT: It is the duty of the Vice-President, in the absence of the President or at the person’s request, to preside at the meetings and perform the duties of the President. The person shall be responsible for solicitation of funds from sponsors, and shall serve as Chairman of the Sponsorships Committee.
SECTION III SECRETARY: It is the duty of the Secretary to keep all records of the organization, record and report minutes of all meetings and issue all notices. The person shall carry out all general correspondence. The person shall be responsible for the direction of all publicity, and shall perform such other duties as may be delegated to the Secretary. The person shall serve as Chairman of the Publicity Committee.
SECTION IV TREASURER: It is the duty of the Treasurer to receive, deposit, and disburse all monies of the organization. The person shall account for all financial transactions by written record. The person shall present a financial statement at every regular monthly meeting of the organization, and shall make a full report at the Annual meeting. The person shall be custodian of all financial records during his tenure of office, and shall be responsible for the filing of all necessary forms to be forwarded to various Federal and State Agencies. The person shall propose a budget at the outset of each year subject to adoption by the membership. The person shall impose strict adherence to the adopted budget during the ensuing year.
SECTION V BOARD OF TRUSTEES: The Board of Trustees shall consist of the President and three (3) Trustees to be elected by the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC. except as provided for in Article V of these Bylaws. The President shall be its Chairman. The Board of Trustees shall have the supervision of all the financial business of the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC., and they shall audit the accounts of the Treasurer annually as of January 31st, and report thereon to the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC.
SECTION VI MEMBER AT LARGE: It is the duty of the Member at Large to attend all board meetings in order to vote on any issues that require such a vote.
SECTION VII All officers shall deliver to their successors all official material within ten (10) calendar days following the meeting at which they are elected.
SECTION VIII All officers shall perform the duties herein prescribed as well as those assigned from time to time, and those prescribed by parliamentary authority. Failure to perform duties as required can result in removal from office by action of the Executive Board.
ARTICLE VII STANDING COMMITTEES AND APPOINTIVE OFFICIALS
SECTION I Such standing committees shall be created by the officers as deemed necessary to promote the objectives and carry on the work of the organization. The Chairman of the standing committee shall be selected by the officers of the organization.
SECTION II The Chairman of each standing committee shall present a plan of work to the officers for approval. No committee work shall be undertaken without the consent of the officers. Expenditures must be requested of, and approved, by the Executive Board.
SECTION III The Chairman of all standing committees shall prepare an annual report to be submitted to the Executive Board at the September regular meeting each year. The annual report should include a report of all work completed, work not yet completed, funds expended, and a recommendation for work and expenditures that may be needed for the following year.
SECTION IV Since a special committee is created and appointed for a specific purpose, it automatically goes out of existence when its work is done and its final report is received.
SECTION V Each committee will consist of at least three (3) committee members but not more than five (5). Committee members shall be appointed by the officers.
SECTION VI Standing committees will be as follows:
1. Baseball Affairs
2. Softball Affairs
3. Tee-Ball Affairs
9. Fund Raising
11. Membership & Registration
SECTION VII DUTIES OF APPOINTIVE OFFICIALS
A. It is the duty of the BASEBALL COMMISSIONER to conduct the
organization, supervision, and execution of the Khoury League Baseball Program. He shall chair the Baseball Affairs Committee. He shall report to the Executive Board as governed by Article IV, Section III, and Section II & III of this Article.
B. It is the duty of the SOFTBALL COMMISSIONER to conduct the
organization, supervision, and execution of the Khoury League Softball Program. He shall serve a Chair of the Softball Affairs Committee. He shall report to the Executive Board as Governed by Article IV, Section III, and Section II & III of this Article.
C. It is the duty of the TEE-BALL COMMISSIONER to conduct the
organization, supervision, and execution of the Tee-Ball program. He shall serve as Chair of the Tee-Ball Affairs committee. He shall report to the Executive Board as Governed by Article IV, Section III, and Section II & III of this Article.
D. It is the duty of the UMPIRE-IN-CHIEF (Baseball) and UMPIRE-IN-
CHIEF (Softball) to recruit and train a crew of umpires to officiate baseball and softball games. He shall schedule all their activities and prepare and submit payroll information to the Treasurer within an assigned budget and subject to approval by the Executive Board. He shall report to the Executive Board as Governed by Article IV, Section III, and Section II & III of this Article.
E. It is the duty of the EQUIPMENT MANAGER to determine the need
for the acquisition and disposition of all equipment and materials necessary to the baseball, softball, and tee-ball programs, subject to approval by the Executive Board. He shall keep an itemized inventory, a record of all equipment purchased, and keep a signed receipt of all such equipment purchased and distributed. He shall ensure the return of all equipment at the close of the season. He shall serve as Chair of the Equipment Committee. He shall report to the Executive Board as Governed by Article IV, Section III, and Sections II & III of this Article.
F. It is the duty of the GROUNDS MANAGER to formulate and execute
all programs necessary to the construction and maintenance of the ball grounds, subject to the approval of the Executive Board. He shall serve as chairman of the Groundskeeping Committee. He shall report to the Executive Board as Governed by Article IV, Section III, and Sections II & III of this Article.
G. It is the duty of the FACILITIES MANAGER to oversee and maintain
all building structures to coincide with local building codes.
H. It is the duty of the CONCESSION STAND MANAGER to purchase
and maintain appropriate supplies for sale. The person shall be custodian of all concession stand financial records and shall report all financial records to the Executive Board.
ARTICLE VIII MEETINGS
SECTION I The regular meetings of the organization shall be held monthly at a place and
time designated by the President. Generally, meetings are held on the second
Thursday of each month.
SECTION II A special meeting of the membership shall not be called without notice to the
membership, and only with 2/3 consent of all officers.
SECTION III The Annual Meeting shall be in October at a place convenient and accessible to
all members and notification shall be in accordance with Illinois State Corporate Law, Section 7.15. A simple majority vote of members present shall decide each issue presented for decision.
SECTION IV QUORUM: A simple majority of the league members present shall constitute a quorum for the transaction of business for the annual meeting of the organization. A majority vote will be required for the passage of motions.
SECTION V Executive Board Meetings shall be called by the President, or at the request of a Board Member.
SECTION VI ORDER OF BUSINESS. The following order of business shall be observed in conducting regular meetings, subject to modification as circumstances require. ROBERT’S RULES OF ORDER, REVISED shall be the guide for the presiding officer.
A. Call to order.
B. Reading of the minutes of previous meeting.
C. Report of the Executive Board.
D. Treasurer’s Report.
E. Committee Reports.
F. Unfinished Business.
G. New Business.
ARTICLE IX PARLIAMENTARY AUTHORITY
SECTION I ROBERT’S RULES OF ORDER REVISED shall govern this organization in all cases to which its regulations are applicable and in which they are not inconsistent with these bylaws and those of the George Khoury Association.
ARTICLE X PLAYERS’ ELIGIBILITY
SECTION I In order to be eligible to participate in the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC., a player must pay all applicable fees and assessments as set forth. Any case which involves unusual circumstances will be referred to the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC. Executive Board for special consideration.
SECTION II All players must meet age requirements as specifically set forth in the Official Rule Book of the George Khoury Association Baseball Leagues, Inc., which will govern the assignment of players to the applicable Divisions in the baseball and softball programs of the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC. Age requirements are set forth in Article XI.
ARTICLE XI ASSIGNMENT OF PLAYERS TO DIVISION
SECTION I TEE-BALL INSTRUCTIONAL DIVISION: To include players who have not attained the age of 7 prior to August 31st of prior year, and who should have attained the age of 5 years before August 31st of the prior year.
SECTION II BASEBALL
(A) ATOM DIVISION: To include players who have not attained the age of 9 years prior to August 31st of the prior year and who must have attained the age of 7 prior to August 31st of the prior year
(B) BANTAM DIV. To include players who have not attained the age of 11 years prior to August 31st of the prior
(C) MIDGET DIV. To include players who have not attained the age of 13 years prior to August 31st of the prior year.
(D) JUVENILE DIV. To include players who have not attained the age of 15 years prior to August 31st of the prior year.
(E) JUNIOR DIV To include players who have not attained the age of 17 years prior to August 31st of the prior year.
(F) INTERMED. DIV. To include players who have not attained the age of 19 years prior to August 31st of the prior year.
(G) SENIOR DIV. To include players regardless of age.
(H) If a player plays up in another age division other than his applicable age
division as provided, then that player may not subsequently play down in a
SECTION III SOFTBALL
(A) PIXIE DIVISION: To include players who have not attained the age of 9
years prior to August 31st of the prior year, and who must have attained the age of 7 years before August 31st of the prior year. .
(B) PETITE DIV. To include players who have not attained the age of 11 years prior to August 31st of the prior year.
(C) CHIC DIV. To include players who have not attained the age of 13 years prior to August 31st of the prior year.
(D) SOPH. DIV. To include players who have not attained the age of 15 years prior to August 31st of the prior year.
(E) DEBUT. DIV. To include players who have not attained the age of 18 years prior to August 31st of the prior year.
(F) SENIOR DIV. To include players regardless of age.
ARTICLE XII ASSIGNMENT OF ELIGIBLE PLAYERS TO TEAMS
SECTION I Eligible players in Khoury League Baseball and in Girls Khoury League Softball will be assigned to teams according to the following rules:
1. The Roster registration of a player (manager and coaches) is to be carried forward year to year, with the exception of teams folding. The team assignment of new players, termination of teams by league action, age changes, or other uncontrollable circumstances of players to be added on to rosters will be accomplished by a blind draft. The draft is to be made from a player pool, with the last place team with the fewest number of wins during the previous season having the first selection. Next, the team with the next fewest wins from the previous year will have the next selection and so on until the team with the most wins from the previous year has made a selection. Following this, any new team entering the division will make a selection. The second round of the draft then begins. Whenever a team reaches the maximum player level (determined by the number of registered players in a division divided by the number of teams), that team drops out of turn since the team is full. Then, the remaining teams continue making selections in turn until the player pool is depleted. In all cases, a team may select no more than one player per round in the draft.
2. Where applicable, in the formation of new teams only, the child of a given manager and the children of (no more than 2 roster) coaches (if established prior to the draft) shall be assigned to the given team prior to the draft, and those children will not be included in the blind draft pool.
3. Teams that have the same record of wins from the previous season shall draw lots to determine who will make the first selection at their turn in the draft.
4. Once a team player has been selected he cannot be transferred to another team for any reason.
SECTION II The Baseball and Softball Commissioners will be responsible for conducting team assignments, the draft, and ensuring adherence to rules for the assignment of players within their respective programs.
ARTICLE XIII PLAYING RULES
SECTION I The Official Playing Rules of the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC. shall be the latest revised rules as published by THE GEORGE KHOURY ASSOCIATION OF BASEBALL LEAGUES, INC., Book of Rules, and shall be binding upon this League.
ARTICLE XIV FINANCIAL ADMINISTRATION
SECTION I The organization shall be not-for-profit, with all assets being assigned to cover the cost of operation, and the maintenance, improvement and acquisition of facilities, property, and equipment.
SECTION II Funds shall be acquired by way of membership dues, participation fees, membership assessments, fund raising projects, concessions, sponsorships, and donations.
SECTION III All assessments and fees shall be determined by the vote of the membership. The expenditure of all monies shall be with the approval of the Executive Board.
SECTION IV Expenditures in excess of $250.00 for any one item or service, and/or to any one vendor not pre-approved by the Executive Board shall be subject to competitive sealed bids. Such sealed bids will be received by the Treasurer and will be opened, considered, and voted upon at Executive Board Meetings.
SECTION V An audit of the financial records shall be made at the conclusion of each year by the Board of Trustees and the newly-elected Treasurer, and a report thereon shall be made to the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC.
SECTION VI The FAIRVIEW HEIGHTS KHOURY LEAGUE, INC. shall not be used for either Business, Political, or Pecuniary Gain or Profit to itself, its Officers or Members; all financial or money-raising methods and means and financial expenditures shall be subject to the approval of the Executive Board and the Board of Governors of the George Khoury Association of Baseball Leagues, Inc.
SECTION VII INUREMENT OF INCOME. No part of the net earnings of the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC. shall inure to the benefit of, or be distributed to, its members, trustees, officers, or other private persons except that it shall be authorized and empowered to pay reasonable compensation for services rendered.
SECTION VIII OPERATIONAL LIMITATIONS. Not withstanding any other provisions, the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC., a Not-for-Profit Corporation within the State of Illinois, shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from Federal Income Tax under Section 501 (c) (3) of the Internal Revenue Code or any corresponding future United States Internal Revenue Law, or (b) by a corporation, contributions to which are deductible under Section 170 (c) (2) of the Internal Revenue Code or the corresponding provision of any future United States Internal Revenue Law.
SECTION IX FUND RAISING LIMITATION: All fund raising activities sanctioned by the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC. shall be for the purpose of obtaining funds for the benefit of the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC. as a whole.
SECTIOIN X All money obtained from any sources, by or through any person or persons, acting in the name of the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC., or under its direction of authority shall be considered FAIRVIEW HEIGHTS KHOURY LEAGUE funds and shall be forthwith delivered to the Treasurer, who shall give his official receipt, therefore, and who shall report at the close of each meeting the amounts so received from what source.
SECTION XI No one is to use or purchase uniforms other than that which is furnished through the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC. Additional identical uniforms may be purchased at the expense of player or parent. Chic, Juvenile I and above, have the option to purchase upgraded uniforms at the team’s own expense with prior approval of the Executive Board.
ARTICLE XV INDEMNIFICATION OF OFFICERS, DIRECTORS, EMPLOYEES & AGENTS
The corporation shall have power to indemnify any person who has or is a party to any threatened, pending, or completed action suit, or proceeding, whether civil, criminal, administrative, or investigative (other than an action by or in the right of the corporation) by reason of the fact he is or was a director, officer, employee, or agent of the corporation, partnership, joint venture, trust, or other enterprise, agent expenses (including attorney’s fees), judgement, fines, and amounts paid in settlement actually and reasonably incurred by him or her in connection with such action, suit, or proceeding if he or she acted in good faith and in a manner he or she reasonably believed to be in or not opposed to the best interest of the Corporation, and with respect to any criminal action or conduct was unlawful. The termination of any action, suit, or proceeding by judgement, or settlement conviction, or upon a plea of nolo contendere or its equivalent, shall not, or itself, create a presumption that the person did not act in good faith and in manner which he reasonably believed to be in or not opposed to the best interest of the Corporation, and with respect to any criminal action or proceeding had reasonable cause to believe that his conduct was unlawful.
To the extent that a director, officer, employee, or agent of a corporation has been successful on the merits or otherwise in defense of any action, suit, or proceeding referred to in paragraph 1 of this Article VIII, or in defense of any claim, issue, or matter therein, he or she may be indemnified against expenses (including attorney’s fees) actually and reasonably incurred by him or her in connection therewith.
Any indemnification under paragraphs 12 and 2 of this Article (unless ordered by a court) shall be made by the Corporation only as authorized in the specific case upon a determination that indemnification of the director, officer, employee, or agent is proper in the circumstances because he has met the applicable standard of conduct set forth in Section I and II of this Article. Such determination shall be made (a) by the Executive Board by a majority vote of a quorum consisting of directors who were not parties to such action, suit, or proceeding, or (b) if such a quorum is not obtainable, or even if obtainable, a quorum of disinterested directors so directs; by independent counsel in a written opinion.
The indemnification provided by this Article shall not be deemed exclusive of any other rights to which those indemnified may be entitled under any contract, agreement, vote of disinterested directors or otherwise, both as to action in his official capacity and as to action in another capacity while holding such offices, and shall continue as to a person who has ceased to be a director, officer, employee, or agent and shall inure to the benefit of the heirs, executors, and administrators of such a person.
ARTICLE XVI AMENDMENTS
SECTION I This Constitution and Bylaws may be amended or repealed by a 2/3 vote of the membership present at any regular meeting, provided that such proposed change shall have been presented at the last regular meeting, and provided that the amendment is not in conflict with the required articles prescribed in the bylaws of the George Khoury Association of Baseball Leagues, Inc.
SECTION II All amendments to this Constitution and Bylaws shall not be considered final unless or until they are approved by the George Khoury Association of Baseball Leagues, Inc. Board of Governors.
SECTION III A committee shall be appointed at each October meeting to review the Constitution and Bylaws with the purpose of keeping them current and pertinent.
SECTION IV This Constitution and Bylaws or any part or Section thereof must be amended or repealed by the proper vote of the Members at any time, at a meeting especially called therefore to comply with any Order, Rule, Bylaw, Directive, Memoranda, or Notice from the George Khoury Association of Baseball Leagues, Inc.
SECTION V It shall be the responsibility of the Secretary to provide copies of any revised or Amended Constitution and Bylaws to the Elected Officers of the FAIRVIEW HEIGHTS KHOURY LEAGUE, INC., and to The George Khoury Association of Baseball Leagues, Inc., within 30 days of the date the Amendment is voted upon. No amendments shall take effect until approved by the George Khoury Association of Baseball Leagues, Inc. Board of Directors.